Privacy Policy
Effective date: 14 of May 2026
Company Name: Copenhagen Yacht Crew
Address: Bag Soendermarken 5, 2000 Frederiksberg, Denmark
Email: info@copenhagenyachtcrew.com
Phone: +45 31 46 69 85
Copenhagen Yacht Crew respects your privacy and is committed to protecting your personal data in compliance with the General Data Protection Regulation (GDPR) and the Danish Data Protection Act.
1. Data We Collect
We may collect the following types of personal data from website visitors, candidates, and clients:
• Contact information: name, email, phone number, address
• Professional information: CV, certificates, employment history, references
• Account information: login details for any portal or application form
• Technical data: IP address, browser type, operating system, cookies, browsing activity
Special categories of data (e.g., medical certificates, criminal records) are only collected with explicit consent and where legally required.
2. How We Use Your Data
Your data is used for the following purposes:
• Recruitment and placement of yacht crew
• Screening and evaluation of candidates
• Communication with candidates and clients
• Contract administration and legal compliance
• Marketing and promotional information (only with consent)
• Improving our website and services
We never sell your personal data to third parties.
3. Sharing Your Data
We may share your personal data with:
• Yacht owners, captains, and management companies
• Flag state authorities and the Søfartsstyrelsen
• IT service providers and cloud hosts (under data processing agreements)
All sharing is done in compliance with GDPR and only for legitimate business purposes.
4. Cookies and Tracking
Our website may use cookies or similar technologies to:
• Improve website functionality and user experience
• Analyze traffic and usage patterns
• Deliver relevant content
You can manage or disable cookies through your browser settings. For more details, see our Cookie Policy.
5. Data Retention
We retain personal data only as long as necessary for the purposes for which it was collected, including:
• Candidate records: up to 5 years after last contact
• Accounting records: 5 years (legal requirement)
• Website user data: up to 12 months for analytics
Data is securely deleted when no longer needed.
6. Data Security
We implement technical and organizational measures to protect your data, including:
• Encryption of emails and cloud storage
• Restricted access controls
• Regular backups
• Internal procedures for data breaches
7. Your Rights
Under GDPR, you have the following rights:
• Access your personal data
• Request correction or completion
• Request deletion (“right to be forgotten”)
• Request restriction of processing
• Data portability
• Object to processing
• Withdraw consent at any time
Requests can be sent to: louisebryde@copenhagenyachtcrew.com
8. International Transfers
We may transfer personal data outside the EU/EEA when necessary for yacht placement. Transfers are always done under legal safeguards such as:
• Adequacy decisions by the EU Commission
• Standard Contractual Clauses (SCCs)
• Explicit consent
9. Updates to This Policy
This Privacy Policy may be updated from time to time. Changes will be posted on this page with a new effective date.
Contact Information
If you have questions or complaints regarding your personal data or this Privacy Policy:
Email: info@copenhagenyachtcrew.com
Phone: +45 31 46 69 85